Use Cases
See how businesses use SVAIS to automate document collection and verification.
Staffing Agencies
Driver Document Collection
A trucking company needs CDL, medical cards, and MVRs from 200 drivers annually
Before SVAIS
- HR sends individual email requests to each driver
- Tracks responses in spreadsheets, often outdated
- Manually follows up with drivers who haven't responded
- Documents scattered across email threads and folders
- Compliance deadlines missed, risking fines
Result: 15+ hours/week spent on document management
With SVAIS
- Drivers email
driver-docs@company.intake.svais.net - SVAIS auto-creates driver records from email sender
- Documents parsed, categorized, and linked automatically
- Dashboard shows complete vs. incomplete at a glance
- Auto reminders sent for missing documents
Result: 70% reduction in document collection time
Staffing Agencies
Billing Dispute Resolution
A staffing agency receives billing disputes from clients via email
Before SVAIS
- Disputes arrive in general inbox, get buried
- No systematic tracking of dispute status
- Supporting documents scattered across threads
- Clients frustrated by slow response times
Result: Average 5-day dispute resolution, client churn
With SVAIS
- Clients email
billing@company.intake.svais.net - Each dispute creates a case with attached documents
- Staff sees all open disputes on dashboard
- Resolve and close through centralized workflow
Result: Same-day dispute acknowledgment, 2-day average resolution
Matrimonial Services
Member Profile Intake
A match-making service receives member profiles via email
Before SVAIS
- Staff manually creates profiles from emails
- Copies bio-data, downloads photos, organizes in folders
- Horoscopes and documents often missing or incomplete
- No systematic follow-up for missing info
Result: 30 minutes per profile, incomplete member records
With SVAIS
- Members email
newprofile@service.intake.svais.net - SVAIS extracts photos, bio-data, and documents
- Creates structured profile automatically
- Auto-reminds for missing horoscope, ID, etc.
Result: 5 minutes per profile, 95% complete records
See SVAIS in Action
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